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Module · Team · Permissions

Yours and your team's.

Sub-users with granular role-based permissions, custom branding in panel and emails, multi-language panel (EN/ES) per user and 2FA TOTP. Each team member sees only what they need.

Start 14-day free trialTalk to the team
Team users in Kumbai with name, email, permissions and status
Typical roles

Everyone sees only their own thing.

P
PickerPreparation queue, gun scanning. No pricing, no orders, no purchasing.
K
PackerPacking, labels, packaging. Read-only on orders.
C
CashierPOS operations, sales, cash counts. No admin.
M
ManagerFull view, editing, purchasing, statistics.
A
AdminAll permissions including team and configuration.
V
ViewRead-only, ideal for accountants or investors.
R
CustomBuild the role you need with the permission matrix.
Q
Q&AChat-only with Kumbai AI, no data write.
Permission system

Granular control per module.

🔓

Permission matrix

Every user × every module × every action (read, create, edit, delete, export). Configure with checkboxes. Save the combination as a reusable role.

💻

POS permissions per cashier

Which cashier can apply discounts, refund tickets, close register, transfer between registers. Level of control adjustable per store.

🎨

Custom branding

Your logo, your primary color, your emails. Both in the panel and in customer notifications. Your team sees your identity, not ours.

🌐

Multi-language per user

Panel in EN or ES, selectable per user. Emails to customers in the customer's language. Signup in-store, receipts and campaigns follow the choice.

🔐

2FA (TOTP)

Two-factor authentication with Google Authenticator, Authy, 1Password. Enabled per user or forced for the whole team. Recovery codes.

🔔

Panel alerts

Contextual alerts on the dashboard: order in picking > 24h, low packaging stock, cashier hasn't opened register. Configurable per role.

📝

Audit log

Every sensitive action (delete, permission change, refund, export) is logged with user, timestamp and payload. Consulted from Admin.

Typical workflow

Onboarding a new team member.

  1. 1

    Send the invite

    Enter name and email. The user receives an email with a link to set up their password.

  2. 2

    Assign role and permissions

    Pick a predefined role (Picker, Packer, Cashier…) or build a custom one. All in a 30-second checklist.

  3. 3

    Set language and 2FA

    The user picks panel language on first login. Forced 2FA if you've enabled it at team level.

  4. 4

    They personalize their sidebar

    Each user hides the modules they don't use. Faster panel, less distraction.

  5. 5

    Off to operate

    The new member logs in, sees the in-section contextual help via the "?" button and gets started. No specific training required.

List of Kumbai panel users with role and permissions
And inside Kumbai

How it connects with the other modules.

POSCashier permissionsConfigure by cashier what they can do (discounts, refunds, close). FulfillmentPicker productivityStatistics per user: units picked/hour, packing time. WarehouseMovement audit trailEvery movement records the user who did it. Traceability at 100%. Kumbai AIAccess per userKumbai AI respects each user's role and doesn't answer beyond their scope. API tokensScoped tokens per userEvery user can create API tokens with their own permission scope. SSOSAML/OIDC (Scale)Enterprise integration with your directory (Google Workspace, Microsoft 365).
Module FAQ

The most asked questions about Team.

How many sub-users can I have?
Depends on your plan: Starter 3, Growth 10, Scale unlimited. All plans include the "View" role at no additional cost for accountants or investors.
What if a user forgets their password?
They can request a reset from the login screen. Admins can also force a reset from Users management.
Can I add outsiders without giving them a Kumbai account?
Yes, through API tokens with limited scope. Ideal for external agencies or accountants that only need reads.
What SSO do you support?
Google Workspace and Microsoft 365 out of the box (Scale plan). SAML/OIDC on request.
Can I see who did what?
Yes, from the audit log in Admin. Filter by user, action type or date range. Exportable to CSV.
Can I have per-user branding?
Branding is at organization level (your logo and color) applied to all users. Per-user branding on request in Scale.
Do I need to change my online store to use Kumbai?
No. Kumbai connects to your existing store.
What happens to my data if I cancel?
Exportable any time (CSV/JSON). 30 days to download before permanent deletion.
Is it GDPR-compliant?
Yes. EU servers, encryption, DPA signable, granular permissions.
Can I try it before paying?
14 days of the Growth plan free, no card.
Which languages are available?
Panel and emails in English and Spanish, selectable per user.
How does support work?
Chat and email in CET hours, average reply < 4 working hours.

Your team, with the right permissions.

14 days of the Growth plan, free. Invite your team and configure permissions in minutes.

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